The functions of an executive

Anna is having lunch with her sister Barbara. Anna has just accepted a position as an Administrative Assistant. Her boss is an executive with a firm that manufactures heavy machinery used in construction.
Barbara You've got a new job, Anna. My congratulations.
Anna Thanks, Barbara.
Barbara Tell me a few words about your boss. What does he do?
Anna Well, he is one of the vice presidents of the company, so he's rather important.
He is an executive.
BarbaraDo you know the difference between an executive, a manager and an administrator?
Anna I am afraid I can hardly tell you the difference. I think these words are
interchangeable and they really aren't different in many companies.
Barbara What about your company?
Anna In our company the top officers are called administrators. The next highest group - the vice presidents, the heads of major departments and branch plant managers - are executives like my boss.
Barbara Is that all?
Anna The group below consists of managers, they are general managers and foremen.
Barbara So I see that an organization has a number of positions and some people have
more authority than others.
Anna You are right.
Barbara But it would be interesting to know more about the functions of an executive
like your boss.
Anna I'd say he makes a lot of important decisions. He sets objectives, coordinates work, delegates authority, makes hiring, firing, evaluating and just general leading.
Barbara It seems to be important.
Anna It is important. It's evident that making careful decisions is the basis of good
management.
Barbara But do, you work under much pressure?
Anna Barbara, you know I am quite used to working under pressure from my last job.
I am also accustomed to lots of paper work and red tape.
Barbara Good for you.
Anna And what's more important I feel that I can learn a lot because my boss is very
competent.
Barbara Good, I think we'd be in a hurry not to get late for the work.
Active Vocabulary
an executive керівник, адміністратор
manager керівник, адміністратор
an administrator керівник, адміністратор
vice president віце-президент
head of department керівник відділу
foreman майстер, керівник
position посада
to set objectives ставити цілі
to delegate authority розподіляти обов’язки
to work under pressure працювати з примусу
red-tape бюрократична, канцелярська робота
to be competent бути компетентним
Vocabulary Exercises
Exercise 1. Transform the sentences according to the model.
Model: I'm accustomed to setting objectives.
I'm used to setting objectives.
1. We are accustomed to having unlimited liability.
2. He is accustomed to delegating authority.
3. They are accustomed to firing and hiring people.
4. She is accustomed to working as a head of the department.
5. You are accustomed to working under pressure.
6. The executive is accustomed to making decisions.
Exercise 2. Change the modal verb according to the model.
Model: We ought to set objectives this month.
We should set objectives this month.
1. They ought to talk about the functions of an executive.
2. A manager ought to make careful decisions.
3. An executive ought to be very competent.
4. A vice president ought to decide on hiring, firing, vacation, hours.
5. The board of directors ought to plan objectives and changes.
6. They ought to have a meeting with a head of the department.
Exercise 3. Your executive is a very tough man. What should his staff do to please him?
For ideas:
to be creative – мати творчий підхід до справи
to be well-organized – бути добре організованим
to keep fit – тримати себе у формі
to be punctual – бути пунктуальним
to be enthusiastic – бути ентузіастом
to obey the rules – підкорятися (слідувати) правилам
Exercise 4. Answer the questions.
1. What working position is the best for you?
2. Are you accustomed to working under pressure?
3. Are you accustomed to a red-tape job?
4. Do you want to be an executive or an administrator of the big company? What should
you do for it?
5. What qualities do you need to be an executive of the company?
6. What does it mean to be a competent manager?
Text
WHERE AND HOW TO HIRE AN EMPLOYEE?
An employer has several options to consider when he wants to hire a new employee. First of all, he may look within his own company. But if he can't find anybody suitable for the position he will have to look outside the company. If there is a personal office in the company, he can ask them to help him to find a qualified applicant. The employer can also use another valuable sources, for example, employment agencies, consulting firms, placement offices and professional societies. He can also advertise in a newspaper or in a magazine and request candidates to send in resumes.
The employer has two sets of qualifications to consider if he wants to choose from among the applicants. He must consider both professional qualifications and personal characteristics. A candidate's education, experience and skills are included in his professional qualifications. These can be listed on a resume. Personal characteristics or personality traits must be evaluated through interviews.
Active Vocabulary
an option вибір
an employer роботодавець
an employee найманий працівник
to consider розглядати, приймати до уваги
to be suitable for the position відповідати посаді
personnel office відділ кадрів
an applicant кандидат на посаду
valuable source цінне джерело
employment agency агентство з найму
consulting firm консультаційна фірма
to advertise розміщувати об’яви, рекламувати
resume резюме
two sets of qualifications два види характеристик
experience досвід роботи
to evaluate through interviews оцінювати на інтерв’ю
Comprehension Questions
Which options should an employer first consider when he wants to hire a new
employee?
2. What service does a personnel department provide?
3. In what way can be the new employees be found outside one's company?
4. What qualifications does the employers consider in choosing an employee?
5. What is meant by "professional qualification" for a job?
6. What personal characteristics does the administrator consider when choosing an employee?
Vocabulary Practice
Exercise 1. Choose the necessary word and put it in the sentence.
1. We are going to interview three... or the position. 1 to advertise
2. If you need applicants for this position,... in a special
section of the local newspaper. 2 resume
3. Personnel office will help you to find a new... 3 employee
4. All the information about the staff of the firm can be found in... 4 applicant
5. She has a good... for the position: a college degree,
good work experience. 5 personnel office
6.1 want to find a new secretary, so I'll call an employment... 6 qualification
7. If you are an applicant for the position, you have to write your... 7 agency
8. Don't ask him... questions it will be impolite. 8 personal
Exercise 2. Translate into English.
1. Його посада в компанії дуже важлива.
2. Адміністратор визначає мету, приймає на роботу, звільнює.
3. Вона не любить працювати з примусу.
4. Я звик до канцелярської роботи.
5. Керівник повинен бути компетентним.
6. Керівник цієї групи – дуже талановитий спеціаліст.
7. Нам потрібно найняти нового працівника.
8. Дайте оголошення в газету.
9. Цей керівник має великий досвід.
10. Ми повинні розглянути два види характеристик.
11. Кандидати на посаду повинні надіслати резюме.
12. Ви знайдете всю інформацію у відділі кадрів.
13. Зверніться до кадрового агентства.
14. Роботодавець повинен звертатися до консультаційної фірми.
Grammar Exercises
Exercise 1. Put the verbs in brackets into the proper present tense (Present Indefinite, Present Continuous or Present Perfect).
1. The vice president usually (to set) objectives for the staff.
2. Don't disturb me, please, I (to work) with annual report.
3. This firm often (to advertise) in different newspapers and magazines.
4. We advertised in the special section of the newspaper but we (not to receive) the resumes yet.
5. We (to evaluate) already the candidates through the interview.
6. We (to look for) a specialist suitable for the position at the present moment.
7. He (to sent) just his resume and the letter of interest.
8. They (to fire) the manager. He was not suitable for the position.
9. You have to wait a little. He (to consult) with the executive.
Additional Exercise
If you decide to apply for a job in the western countries, you will probably need to form two documents: a letter of interest and a resume. This is the way how to do it. Read the letter of interest and a resume and try to write your own documents of the same kind.
a) a letter of interest
Dear Sir or madam!
I graduate from Lviv slate university in 1985. Now I am finishing my post-graduate studies to defend my candidate thesis this winter. My major is called the theory of literature, which includes the study of the history of Russian and foreign literature.
I am interested in working in the English department of your university as a teacher of English and Ukrainian literature for the school year 1991 -1992. In high school I gained experiences teaching Ukrainian to foreign students. In your department I could assist in the teaching of grammar, conduct a class in English conversation or give lectures on Ukrainian
literature.
If you are interested please write me at the above address. I will look forward to hearing from you.
Sincerely,
Slobodian I.I.
b) a resume
EDUCATION Lviv State University, Faculty of Modern Languages, English
Department (1983). Lviv State University. Post-graduate studentship
(1990).
EXPERIENCE Lviv State University. The Department of Foreign Literature. I deliver
lectures on European Literature of the 17-18th centuries (Fall 1988 –
present). Lviv State University. The Department of Ukrainian Literature.
Lecturer on Ukrainian Literature of the 19- 20 centuries at the
Preparatory Department (Fall 1988 - summer 1990). Lviv State
University. Summer Courses of Ukrainian Language for Foreign
Students. Teacher of Ukrainian Language (Summer 1989,1990). Lviv
State University. The Department of Foreign Languages for
Humanities. Teacher of English (1986-1988). Lviv secondary school
teacher of English, German, Literature (1983-1986).
ACTIVITIES Intercontact Cooperative Firm. Courses of intensive studies of foreign
languages. Teacher of English (Fall 1989 - present). Lviv State
University Exchange Program by Lviv and Eastern Washington
Universities. Tutor of American post-graduates in Ukrainian
conversational skills (Fall 1989 - winter 1990) Private English lessons
(Fall 1989 - present).
PUBLICATIONS I am the author of 6 articles published in different editions of
collections of articles. The topic of these publications is connected
with folk and romantic British balladry. This is the subject of my
candidate thesis which I am going to defend this winter.
LANGUAGES Ukrainian (native language), Russian, English, German.

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